The terms "we", "us", "our", “Groupbook” and "Administrator" refer to LeadOff Travel, LLC., a Florida Limited Liability Company, and its subsidiaries and corporate affiliates, (collectively, the "LeadOff Companies" or “Groupbook). “Vendor” or “Supplier": means any third-party entity offering reservations or room options on the website; Hotels may be referred to as “Vendor.” The term “you”or “your” refers to the customer or user visiting the Website and/or booking a reservation through us on this Website, or through our customer service agents. “Visitors” are users of the website and/service.
Groupbook shall respect the confidentiality of information and the privacy of individuals, while complying with applicable data protection law.1. Introduction
Any information stored on our platform is treated as confidential. All information is stored securely and is accessed by authorized personnel only. We implement and maintain appropriate technical, security, and organizational measures to protect Personal Data against unauthorized or unlawful processing and use, and against accidental loss, destruction, damage, theft, or disclosure.2. Collection and use 2.1 General
By visiting this website, you consent to the collection and use of your Personal Data. If you do not agree with the terms set out herein, please do not visit this website. If required by applicable law, we will seek your explicit consent to process Personal Data collected on this website or volunteered by you. Kindly note that any consent will be entirely voluntary. However, if you do not grant the requested consent to the processing of your Personal Data, the use of this website may not be possible.
We gather data about visits to the website, including numbers of Visitors and visits, Geo-location data, length of time spent on the site, pages clicked on or where Visitors have come from.2.2.1 Purpose of processing personal data
In the course of using the service, we may collect and use “personal information,” such as your name, email address, contact details, etc. We use the collected data to communicate with Visitors, to customize content for Visitors to improve our website by analyzing how Visitors navigate our website.
We may use the information that you provide to tailor our experience to you and your needs so that our service becomes inherently more useful over time. We may use your email address to give you updates on your future reservations, prior reservations and how our service is evolving, as well as provide you with promotional materials and offers such as for travel-related insurance. It is our goal to have our promotions be useful and relevant to you, and we want them to become increasingly so over time.2.2.2 Sharing personal data
We may also share such information with service vendors or contractors in order to provide a requested service or transaction or in order to analyze the Visitor behavior on our website.2.2.3 Cookies
Data entered or transferred into us by Users such as texts, questions, contacts, media files, etc., remains the property of the User and may not be shared with a third party by us without the express consent from the User.2.3.2 Collection of User data
During a registration/booking reservation process a User must provide information such as name, company name, email, address, telephone, credit-card number and other relevant data. This information is used by us to identify the User and provide them with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations. Users can at any time access and edit, update or delete their contact details by logging in with their username and password to our travel platform; or, by emailing customer support at [email protected] with requested changes. Users may create more Users with different privilege levels within their account. It is the responsibility of the User that creates other User accounts to choose the level of access each User should have. Once these new Users log into our technology, they meet the definition of User in this policy. We will not retain User data longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations.
We may use the information that you provide to tailor our experience to you and your needs so that our service becomes inherently more useful over time. We may use your email address to give you updates on your future reservations, prior reservations and how our service is evolving, as well as provide you with promotional materials and offers such as for travel-related insurance.2.3.3. Geographical location
We store all User Data other than credit card data in our local database located in the United States of America. Credit card encrypted data is stored in a third party encrypted vault located in the United States of America in full compliance with PCI DSS regulations. As a processor of travel reservations, we store User data from individuals located throughout the United States. For Users with accounts located in our database with an address outside of the United States of America, all personal data is processed in compliance with the standards and regulations specific to their country or region.126.96.36.199 Specific Processing for the European Economic Area (EEA)
For Users with a European address located in our User database, all processing of personal data is performed in accordance with privacy rights and regulations following the EU Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 (the Directive), and the implementations of the Directive in local legislation. From May 25th, 2018, the Directive and local legislation based on the Directive will be replaced by the Regulations (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, known as the General Data Protection Regulation (GDPR), and our User data collection will take place in accordance with the GDPR.188.8.131.52.1 Controller
We process personal data as a Controller, as defined in the Directive and the GDPR.3. Retention and deletion
We will not retain data longer than is necessary to fulfill the purposes for which it was collected or as required by applicable laws or regulations. When a user’s account is terminated or expired, all personal data collected through the platform will be deleted, as required by applicable law.4. Acceptance of these Conditions
We will reveal a user’s personal information without his/her prior permission only when we have reason to believe that the disclosure of this information is required to establish the identity of, to contact or to initiate legal proceedings against a person or persons who are suspected of infringing rights or property belonging to us or to others who could be harmed by the user’s activities or of persons who could (deliberately or otherwise) transgress upon these rights and property. We are permitted to disclose personal information when we have good reason to believe that this is legally required.6. For Further Information
If you have any further questions regarding the data we collect, or how we use it, then please feel free to contact us by email at: [email protected].